Last updated: March 2026
1. Introduction
Kappa Sigma Epsilon Alumni Association ("KSE," "we," "our," or "us") is committed to protecting the privacy of our members and website visitors. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website at kse.stphnwd.com or interact with our Brothers Portal.
2. Information We Collect
Information you provide voluntarily:
- Name, address, phone number, and email address submitted via the Update Your Info form
- Brotherhood information such as pledge class, chapter, big brother, and pledge brothers
- Professional information including occupation and employer
- Account credentials for the Brothers Portal (username and password)
- Messages submitted through our Contact form
Information collected automatically:
- Login timestamps and IP addresses (for security purposes)
- Browser type and operating system (standard web server logs)
3. How We Use Your Information
We use the information we collect to:
- Maintain and update the Brothers Directory for use by current members
- Communicate with brothers about alumni events, reunions, and association news
- Process scholarship applications and charitable donations
- Respond to inquiries submitted through our Contact form
- Maintain the security and integrity of the Brothers Portal
- Fulfill our mission of maintaining communication between brothers
4. Information Sharing
We do not sell, trade, or otherwise transfer your personal information to outside parties. Your information may be shared only in the following limited circumstances:
- Brothers Directory: Contact information you submit may be visible to authenticated members of the Brotherhood through the Brothers Portal
- Alumni Association Officers: Officers may access submitted information to update the directory and communicate with members
- Legal requirements: We may disclose information if required by law or to protect the rights and safety of our members
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. The Brothers Portal uses encrypted connections (HTTPS), hashed passwords, and access controls to protect member data. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain member information indefinitely as part of our historical Brotherhood records, consistent with our mission to maintain communication between brothers across generations. You may request removal or correction of your information at any time by contacting us.
7. Your Rights
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request removal of your information from the directory
- Opt out of non-essential communications
To exercise these rights, please contact us at [email protected].
8. Cookies
We use session cookies solely to maintain your login state in the Brothers Portal. These cookies are essential for the Portal to function and are deleted when you log out or close your browser. We do not use tracking cookies or third-party advertising cookies.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify members of significant changes by posting the updated policy on this page with a revised date. Your continued use of our website after changes are posted constitutes acceptance of the updated policy.
10. Contact Us
If you have questions about this Privacy Policy, please contact us at:
Kappa Sigma Epsilon Alumni Association
23 Sayles St, Alfred, NY 14802
[email protected]